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Onboarding Specialist
Buffalo, NY
Job Description
Description
Acara Solutions has been a national leader in the staffing and workforce solutions industry since 1957. In addition to the strong, trusted partnerships we develop with our clients, we are committed to promoting social justice, community engagement, and economic empowerment in the communities we serve.
What Acara has to offer:
- Great benefits package that includes health insurance, health savings account, dental insurance, disability insurance, life insurance, vision insurance, and 401K
- PTO and 10 paid holidays
- Flexible work options available
Job Summary:
An Onboarding Specialist will assist the recruitment practice with the onboarding process of recruited candidates and pay rolled contractors for various clients and locations. The onboarding process includes administrative oversight involving the completion of: Background checks, drug testing, safety training, I9's, employment and education verifications and customer specific documents.
Essential Duties and Responsibilities:
- With a high attention to detail, assist candidates and contractors with on-boarding to include working with specific orientation processes, contractor issues, including direct deposit, tax forms, workers compensation reports, benefits administration, address changes, and vacations/PTO.
- Coordinate the completion of new start paperwork, ensuring each document is accurate and completed in a timely manner through our web portal, Estaff.
- Communicate regularly with individual Recruiters on the status of their candidates' onboarding status.
- Administer the background check process, the drug screen test, and safety training through our third-party vendors ensuring that these processes are completed timely and have followed Acara's protocols for completion.
- Assist with payroll responsibilities by communicating with the contractors on the submittal of time sheets and the review and submittal of expenses and per diems into the VMS (Vendor Management Solutions) web portals.
- Assist in making payroll corrections by processing rate changes, discounts, setting up direct deposit, and releasing and invoicing time sheets, expenses, and bonuses.
- Communicate regularly with operations corporate personnel regarding payroll changes and other employee administrative issues.
- May process and track customer required drug testing and security clearance paperwork as required by customer.
- Comply and adhere to all ISO Quality policies and procedures
- Submit periodic reports to management as requested
- Responsible for various other administrative duties as directed by Company
Job Requirements
Required Skills / Qualifications:
- 1 year of experience working in an office environment
- 1 year of experience using MS Word and Excel
Preferred Skills / Qualifications:
- Strong interpersonal skills
- Excellent written and verbal communication ability
- Present a positive and professional image
- Experience with any VMS tools or web portals
Benefits Include: Health insurance, HSA, dental insurance; disability insurance; life Insurance; paid time off; and vision insurance, 401(k).
Additional Information: Upon offer of employment, candidate will be subject to a background check and a drug screen. Additional industry skill testing may be needed prior to placement.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct, and Aleron's strategic partner, SDI) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
Aleron companies; Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, Viaduct, and Aleron's strategic partner, SDI are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
1+ years
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